Adam-GlickDemystifying the Solar Permit and Utility Approval Process
By Adam Glick, Sr Consultant, NATiVE Solar

If you’re considering going solar but aren’t exactly clear on how You, we (or hopefully any solar firm!) would handle all of the required paperwork and approvals, don’t worry—this blog entry is for you!

The solar approval process might seem complicated -and it can be- but when broken down, it’s *fairly* straightforward (most of the time) and ensures everything about the project and process is safe, efficient, and compliant. *Each area in Texas has different regulatory criteria and jurisdictional bodies – and they all have different rules and timelinesbut let’s take a closer look at how it all works in general. (spoiler alert:  we do everything For you!)

Design Phase: The Blueprint for Your System

The journey begins with the design phase. Once the project scope and terms (proposal) have been presented and agreed to with our client, the next necessary documents such as wiring diagrams and layout plans (as well as stamped engineering plans if within scope of the project) & are prepared, and then submitted to “The Powers That Be” by NATiVE Solar’s Operations team for review by the jurisdictional authorities . These submittals typically (unless you are in a more rural or unincorporated area where city inspections may not be required) go through two main approval tracks simultaneously: city permits and utility approvals. City permits ensure the installation meets local building and electrical codes, while utility approvals confirm that your system can integrate smoothly with the energy grid. (You may want to check separately with your HOA about their guidelines -it’s probably not going to be any issue- but that’s outside our scope of work 🙂  )

“Our finished design documentation and internal processes set the stage for project success. A clear, approved plan minimizes surprises during the review process,”Chris Skaugen, Permitting Lead, NATiVE Solar

City Permits: Meeting Local Requirements

Getting city permits often requires electrical and, in some cases, building permits. These are reviewed to ensure the solar system complies with the National Electrical Code (NEC), International Residential Code (IRC), and International Fire Code (IFC). Additionally, structural and electrical engineers on certain solar projects must review designs to certify that roofs can support solar panels and that wiring is safe and efficient. Each city has its own set of processes, codes, and portals for permit applications, which can add to the complexity.

“Every city is unique in how it handles permits. Our job is to navigate those nuances so homeowners don’t have to,” -Chris Skaugen

Utility Approvals: Plugging Into the Grid

This is another critical requirement. Utility companies review your system’s design to confirm it won’t negatively impact the grid and that it matches what you, as the customer, were sold. They also lock in agreements for energy consumption rates and credit structures for any excess energy your system generates. These reviews typically take 4–6 weeks, similar to city permits, though timelines can vary based on the workload of city offices and utility companies.

“Utility companies want to ensure your system works seamlessly with their grid. It’s a balance of technology and compliance,” -Chris Skaugen

Installation and Inspections: Bringing It All Together

Once all permits and approvals are in place, the installation can begin. Afterward, city and utility inspections ensure the system is installed as approved and operates safely. Inspection timelines vary widely; some cities schedule inspections the day after a request, while others may take up to two weeks. Certain inspections require a licensed electrician on-site to demonstrate the system’s functionality and address any issues on the spot.

“Inspections are where all the pieces come together. A successful inspection means we’ve done everything right,” -Chris Skaugen

Permission to Operate (PTO): Flipping the Switch

The final milestone is the “Permission to Operate” (PTO), granted by the utility company after all inspections are cleared. This official approval signifies that your solar system is ready to generate power and connect to the grid. From this point, you’re producing clean, renewable energy for your home.

“PTO is the finish line. Once we get that, your system is ready to power your home and reduce your energy costs,” -Chris Skaugen

Tips to Speed Up the Process

While the process may sound lengthy, there are ways to speed things up:

  • Provide Key Details Early: Share your utility account number, ESI ID, and meter details upfront to reduce delays.
  • Be Prompt with Signatures: Ensure account holders are ready to sign necessary documents to keep things moving smoothly.

“Clear communication and a little prep on the customer’s part can save weeks of back-and-forth,” -Chris Skaugen

The Team Behind the Scenes

Behind the scenes, Chris and the rest of NATiVE’s Ops team of designers, engineers, electricians, and technical operations staff collaborate with city reviewers, inspectors, and utility companies -and our client(s), of course- to help bring every solar system to life. The goal is to deliver a safe, functional, and efficient system that meets your needs while adhering to all codes and regulations. It’s important work. And we do it right -so you don’t have to worry about all this stuff after all!  🙂

Ready to Join the Energy Transition? Let’s Get Started!

Going solar is a collaborative effort, but it doesn’t have to be daunting. With the right team (that should be NATiVE!)) and a bit of patience, you’ll be enjoying the benefits of renewable energy in no time. Ready to take the first step? Let’s make it happen together!